(read in full before making your reservation)

WINTER SCHOOL - Participant Contract, Waiver & Release 2027

Winter School Event Participant Contract

The formal invitation and contract below outline our mutual expectations of your WINTER SCHOOL experience. Sotce is pleased to invite you to Hub Feenix in Finland. The parties agree as follows:

Winter School Period

Winter School will take place from 05.01.2027 until 11.01.2027 (six nights) at Hub Feenix, Finland. This document must be accepted to confirm your reservation and acts as a legally binding agreement.

Eligibility and Acknowledgements

By buying this product I confirm that I am a woman who is 18 years of age or older and that I am mentally safe and sound to participate in this event.

I understand that this is not rehab or therapy.

Payment Plan

The price of Winter School is paid in three parts: a deposit and two installments. There is one ticket price:

Winter School costs $1,950 total: a $250 deposit at checkout, then 2 installments of $850 each.

Founding offer (first 8 places only): use code FOUNDING8 for $150 off, making the total $1,800. The discount is split across all three payments, so you pay $232 at checkout, then $784 on the first installment date and $784 on the second.

The $250 deposit is paid at checkout and must be paid by 10/25/2026 to hold your place. The first installment is charged automatically on 11/02/2026 and the second installment is charged automatically on 12/02/2026, to the card used at checkout. By buying, you authorize these scheduled charges. If a scheduled payment fails, you are responsible for updating your payment details promptly; the facilitator may release your place if payment is not completed.

Refunds, Cancellations & Transfers

If Winter School does not run: if the Facilitator cancels Winter School, you will receive a full refund of everything you have paid (deposit and any installments paid).

If Winter School runs: all payments made (the deposit and both installments) are final and non-refundable under any circumstances, including but not limited to participant cancellation, travel delays, illness, personal emergencies, or failure to attend. If a participant chooses to leave Winter School early or is asked to leave due to violation of rules or conduct policies, no refunds or partial refunds will be issued.

Transfers: participants may request to transfer their registration to another individual up to sixty (60) days before the start of Winter School, subject to approval by the Facilitator. Transfer requests must be submitted in writing and approved in advance.

Participants are responsible for arranging their own travel insurance or trip cancellation insurance. Please do not book flights or other travel until the Facilitator has announced that Winter School is confirmed.

Transportation

Upon payment, the participant will be connected to a staff member who will assist with travel-related questions. The participant is responsible for booking their own travel to Hub Feenix and for confirming their arrival and departure times with the staff member in advance.

Access & Accommodation

Details of rooms and bathrooms at Hub Feenix will be shared in the welcome packet. Hub Feenix asks all participants to respect the space, the facilities and equipment, and the other participants, always. Permanent changes and alterations are not permitted. The participant is responsible for damages to Hub Feenix property. Open flames, including burning candles, are not allowed unless the hosts say otherwise. Smoking indoors is strictly prohibited.

Participants will receive a welcome packet in advance of their arrival including more information about the house and surroundings, an example itinerary, and example daily menus.

Meals

Catering staff will prepare meals during Winter School. Catering will follow protocols provided by participants regarding health-related dietary restrictions or allergies.

Maintenance

Participants shall help to keep communal spaces clean and tidy and clean up after themselves.

Medical

The participant is responsible for informing Hub Feenix and event staff of any serious or life-threatening medical conditions and any essential medications taken regularly. Any specific medical requirements must be discussed in advance of Winter School.

Conduct

For the duration of Winter School, the participant agrees to respect the facilities, including all communal areas and shared spaces. It is the individual's responsibility to report any incident or allegation of harassment, regardless of form, to staff personnel immediately. Harassment, including on the basis of race, age, religion, disability, sexual orientation, etc., is prohibited.

The Facilitator reserves the right to terminate a participant's stay without refunds if there is an indication that a participant's behaviour is violent, abusive or intimidating towards another participant, staff member, or the event host. If a participant's behavior is harmful towards themselves or others, or seriously jeopardises the quality of the experience for other participants, they will be asked to leave. Safety is the utmost priority.

Insurance / Travel Insurance

Hub Feenix and the Facilitator do not provide health insurance, personal injury insurance, or theft insurance. Participants should obtain travel insurance and are encouraged to book flexible travel tickets where possible.

Winter School Consent, Release, Waiver, and Disclaimer

This agreement is made and entered into by and between Sotce, referred to below as Winter School Facilitator or simply Facilitator; additional venue staff and event staff such as yoga instructors, workshop leaders and kitchen personnel, referred to below as "Event Staff"; and the Winter School attendee, referred to below as "Participant" or simply "You."

By enrolling in Winter School, you hereby agree to the following:

a.) You voluntarily desire to participate in the Winter School experience and you take full and sole responsibility for your actions, well-being and all decisions made before, during and after the experience.

b.) You represent that you are in good health and you understand that you may decline from participating in any Winter School activities if you deem it to be in your own best interest. You voluntarily and expressly assume the risks of the Winter School experience and activities.

c.) You understand that you are responsible for reading all information provided by the Facilitator before and during the event, including any and all agreements, schedules, policies and notices related, including travel and program activities.

d.) You agree to observe and adhere to all posted and announced rules and safety protocols, and to follow any instructions given by the Facilitator and Event Staff.

e.) You understand that the Facilitator and Event Staff are not acting in any capacity as medical or mental health care providers, and are not providing health care, medical or nutrition therapy services or attempting to diagnose, treat or cure any condition, physical or mental. They are serving in their capacity as hosts and mentors. This event is not rehab or therapy.

f.) You agree to disclose to the event staff in advance any known or suspected allergies or food sensitivities at least 30 days prior to the event by e-mail to assist@sotce.com. The Facilitator and Event Staff are not liable for any act, default or omission of any outside supplier related to the food or products provided.

g.) You also agree to disclose in advance any physical limitations that may impact your breathing or movement, skin reactions or issues, or any other health or mental condition that may be affected during Winter School. If you suspect that you have a medical or mental health problem, you agree to inform the Facilitator and/or Event Staff immediately.

h.) You agree to seek the advice of your physician or another qualified healthcare professional prior to and during Winter School regarding any questions or concerns you have about your health, possible or actual pregnancy, allergies, dietary restrictions, or medications you take. You agree not to disregard or delay seeking professional medical advice or stop taking any medications without speaking to your own physician or mental health care professional.

this will be good. see you soon.